Students are responsible for finding their own jobs, so you may be approached about vacancies in your department. To ensure that all students are aware of available jobs, departments are asked to post all positions on Workday. The posting should be as detailed as needed and will be listed through Workday.
All new vacancies should be posted for at least a week before a “permanent” hire is made. This procedure is aimed at fair treatment of all students – especially those with financial need that must be met by student employment assigned as part of their financial aid awards. It is based on a recommendation of the Faculty Committee on Admission and Financial Aid.
Student Hiring Specialty Course
The Office of Student Employment recorded the training sessions designed for supervisors that reviews the process for creating a student job requisition and hiring a student employee.
Visit the Workday Training website and navigate to the Quick Resource Videos.
A Note on Workday
Moving student employment to Workday is an exciting transition which will create lots of functionality and transparency. Supervisors will be able to request postings of positions online and will be able to track and hire students seamlessly. As with anything new, even the most user-friendly tools, we must learn how to use them and adjust to new practices.
The Quick Reference Guides in Workday offer hiring supervisors and students plenty of resources to make this transition.
What you need to know now:
- It is the responsibility of the staff / faculty members who supervise students to hire and then to approve the students’ hours in Workday. ADCs have access to job posting and some hiring in Workday, but all hours must be reviewed and authorized by the supervisor overseeing their work.
The first step in hiring a student employee is to Start a Job Requisition QRG, this is how you create a student job (requisition) and get it posted in Workday. The Hiring Student Workers QRG explains the process of reviewing student applications, interviewing and ultimately hiring a student employee.
Workday marks a new era for student employment and it has been a transformational project for our team. We are confident that it will bring many advantages for everyone. Our collective willingness to learn this new system will be accomplished together and we thank you in advance for your partnership.